Employment allowance – can you benefit?

The National Insurance employment allowance can reduce an employer’s National Insurance bill by up to £3,000 – but not all businesses can benefit.

Nature of the allowance
Where available, the allowance is set against the employer’s secondary Class 1 National Insurance bill. The allowance, set at £3,000, reduces the National Insurance payable by the employer until it is used up or, if sooner, the tax year ends. Qualifying employers whose secondary National Insurance liability for a tax year is £3,000 or less will not pay any employer’s National Insurance. Employers whose secondary National Insurance liability is more than £3,000 will benefit in a £3,000 reduction in their National Insurance bill.

The way the allowance works means that employers will pay less or even nothing at the start of the tax year and the full month’s liability once the allowance has been used up.

For the first three months of 2017/18, PQR Ltd’s employer Class 1 National Insurance liability is as follows:

Month 1: £750
Month 2: £1,260
Month 3: £1,180
Month 4: £1,375

The company claims the employment allowance, which is utilised as follows:

Month 1: £750 claimed leaving a balance of £2,250 carried forward
Month 2: £1,260 claimed, leaving a balance of £990 carried forward
Month 3: £990 claimed, using up the remaining balance. Since £1,180 Employers NI was due, this leaves £190 payable in this month.
Month 4: There is no employment allowance left to claim and therefore the full £1,375 Employers NI is payable this month.

Not for everyone
Not all businesses are able to benefit from the employment allowance. Since 6 April 2016, it has not been available to one-man companies where the sole employee is also the director. However, in a family company scenario, having a set up where there is more than one paid employee or the only employee is not also a director will preserve the allowance. This can be beneficial in formulating a profit extraction strategy and setting an optimal salary level.

The employment allowance is also not available where someone is employed for personal, household, or domestic work, such as a nanny or a gardener (although the allowance is available where the personal employee is a care or support worker). Service companies operating under IR35 where the only income is the earnings of the intermediary and public bodies and those doing more than 50 per cent of their work in the public sector are similarly denied the allowance.

Claim it
The allowance must be claimed through the employer’s real time information software package. To the extent that the allowance is not used up during the tax year, it is lost – any unused balance cannot be carried forward to the following year.